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Privacy Statement

Dear expectant mother and partner, Here you will find the privacy statement of Geboortehart and Eva van Hoorn. This describes how your personal data is handled that is collected by the healthcare providers during your pregnancy, delivery and maternity period (for example, your midwife, the ultrasound technician or kraamverzorgende). Introduction In this privacy statement you can read everything about the way in which your personal date is collected and how it is handled. It explains where your data is stored and for what purposes your data is stored. In addition, you will also find all your rights with regard to your data and how you can use those rights. This privacy statement is subject to change due to for instance legislative changes. It is therefore advisable to consult the statement periodically. Geboortehart You are reading the privacy statement of Geboortehart and its members. Geboortehart is a cooperation of various care providers in maternity care. All maternity care providers in the region work together: obstetricians (midwives), gynaecologists, ultrasound technicians, kraamzorg, but also nurses, anesthesiologists and pediatricians. We carefully tailor our care to your personal circumstances, preferences and wishes. At Geboortehart you are at the centre of our care. Geboortehart and its members provide the best care for you and your (unborn0 child. Because we do this by collectively taking the responsibility for your pregnancy, we have also drawn up a collective privacy statement. Eva van Hoorn, center for obstetrics, ultrasound and kraamzorg Eva van Hoorn is a member of Geboortehart. During our guidance of your pregnancy and the maternity week, we collect and process data about you. This is necessary to be able to provide you with good medical, but also social and emotional support. It is also necessary for the financial settlement of this guidance. This concerns your personal data and it is therefore good to know what is done with your data and how you can indicate your wishes regarding this data. That is what this statement is about. If you do not feel comfortable about the use of your data, please do not hesitate to contact us! In addition, the processing of your data may be necessary to comply to a legal obligation (for example, the mandatory reporting of an infectious disease under the Public Health Act). Your consent By registrering with our obstetrics practice, the hospital or with our kraamzorg organisation, you agree to the way in which Eva van Hoorn processes your data as described in this document. You also declare to respect the privacy of other parties involved i.e. other pregnant women and healthcare providers. Handling your personal data Those who have access to your data:
  • You;
  • The midwives of the practice who are directly involved in your guidance;
  • All the assistants of the practice;
  • The kraamverzorgende(n) who provides care for you;
  • All midwives who work in the practice (as substitutes) in case of illness, vacation and emergencies;
  • Gynaecologists, midwives and nurses, employed by the obstetrics department of Dijklander Hospital;
  • Assistants of the outpatient clinic in Dijkander Hospital;
  • Ultrasound technicians;
  • Several file managers.
All these people have signed a confidentiality agreement. The obligations of Eva van Hoorn, center for obstetrics, ultrasound and kraamzorg According to the General Data Protection Regulation (GDPR), the organisation where you have registered is responsible for the processing of the personal data that takes place during your guidance. All organisations within Geboortehart comply with these obligations as follows:
  • Your collected data will be used for specific purposes: • for healthcare; • for financial administration; • for effective management and policy; • for control, compliance and improvement of the quality of care; • to support scientific research, and for education and information purposes.
  • In principle, no processing takes place for other purposes.
  • You will be informed that your personal data is being processed. This will be done by your healthcare provider, or through a brochure or their website..
  • All employees within our practice are obligated to treat your personal data confidentially.
  • Your personal data is well protected against unauthorized access.
  • Your personal data will not be stored longer than is necessary for proper healthcare.
The retention period for medical data is in principle 15 years (from your last treatment), unless longer storage is necessary. A different law applies to the data relating to your child. Medical data of a child has a retention period of 15 years after they have reached the age of maturity or have passed away. The WGBO considers a child as a “patient” of maturity at the age of 16. This means that we will keep the medical data of your pregnancy, delivery and maternity period and child for 31 years. Your rights as subject You have the following rights:
  • The right to know if and which personal data is processed.
  • The right to inspect and receive a copy of that data (insofar as this does not harm the privacy of another person).
  • The right to correction, addition or deletion of data if necessary.
  • The right to request (partial) destruction of your personal data. This can only be met if the retention of the data for someone else is not of significant importance and the data is not required to be retained on the basis of a legal regulation. We are not allowed to destroy your medical data according to the law.
  • The right to add a personal statement (of a medical nature) to your file.
  • The right to object to the processing of your data in certain cases.
If you want to make use of your rights, you can make this known verbally or by means of a request by email or in writing to your own healthcare provider (info@evavanhoorn.nl) or by email to Geboortehart (privacy@geboortehart.nl). Your interests can also be represented by a representative (such as a written representative, trustee or mentor). Additional information about such an application You should bear in mind that, in accordance with the law, medical data is stored for a maximum of 31 years. You can assist us in looking up your file and protecting your privacy if you provide your details as completely as possible with an application. The information you enter will be treated strictly confidentially by us. Geboortehart, and its members (your healthcare provider) are not liable for errors in postal delivery. If you prefer to collect the file personally, or by an authorized representative, you can indicate this in the application. Necessary for the application State the details of the person who is the subject of the medical file. The Medical Agreement Act (WBGO) considers the patient to be of age from the age of 16. People aged 16 and over who want to inspect/copy their medical file must submit the application themselves. If the patient is no longer alive, the provision of the medical data is permitted if it can be assumed that the deceased would not have objected to this or there are compelling interests in breaking the care provider’s duty of confidentiality. This decision rests with the healthcare provider. Disclosure of your personal data to third parties Your explicit permission is required for the disclosure of your personal data. There are some exceptions to this rule. On the basis of a statutory regulation, the duty of confidentiality of the care provider can be breached, but also when there is a fear of a serious danger to your health or that of a third party. In addition, recorded data can, if necessary, be exchanged verbally, in writing or digitally with other healthcare providers. Geboortehart care providers (your midwife, clinical obstetrician or gynaecologist) work together with other care providers such as general practitioners, pharmacists, dieticians, district nurses, physiotherapists and psychologists, who are sometimes also part of the treatment team. This applies, for example, to gestational diabetes. In that context, medical data is shared with them to promote your treatment. Making an appointment through the website If you use the option to register with us via our website or to make an appointment with your healthcare provider, we ask you to submit your personal data on this website. Digital medical file If you use the digital medical file, we process your personal data and the data related to your medical history to grant you access to your file. The organization that has given you the option of a digital medical file has taken appropriate technical and organizational measures to protect your personal and medical data against loss or unlawful processing or disclosure. You are responsible for keeping your password confidential. We advise you to keep your password secret and not to share it with others and also to change your password regularly. Cookies Geboortehart and the affiliated healthcare organizations only use technical and functional cookies. Analytical cookies, from Google Analytics and Google AdWords, are also used, which do not infringe on your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and remember, for example, your preferred settings. We can also optimize our website with this. You can opt out of cookies by setting your internet browser so that it no longer stores cookies. In addition, you can also delete all information that was previously stored via the settings in your browser. Use of personal data The organization where you have registered may use your personal data to inform you about important changes to this website, new products or services or offers that may be of interest to you. If you no longer wish to receive this information, or if you do not want us to use your data for direct marketing purposes, you can unsubscribe free of charge by contacting the organization where you registered at the e-mail or postal address, as stated on the website. Data exchange All practices that are affiliated with Geboortehart share your data, after you have given specific permission for this, during multidisciplinary meetings (consultations between the various care providers such as midwife, doctor and maternity care). Together they will ensure the healthiest possible pregnancy, delivery and maternity period and of course the healthiest possible baby! In acute situations, it is possible that consultations are held without your permission. In this case, the healthcare provider will estimate that sharing the data is necessary for your health or that of your child at that time. In this way we collectively contribute to your safety. Quality and national registration Quality of care is of great importance to Geboortehart and the participating organizations! Your data will therefore be used after specific permission for; Mutual quality comparisons of midwifery practices, regional quality comparisons (comparison between your region and a region elsewhere in the country) and national quality comparisons (the comparison between the Netherlands and Europe). All participants of Geboortehart participate in the National Midwifery Registration (LVR/Perined) for the above reason. The data that Perined collects is also used pseudo-anonymously for scientific research. Planning and capacity Within maternity care we often have peak times/days or quiet times/days. However, it is possible to estimate in advance how many babies will be born in a certain period. Based on this estimate, we try to have sufficient staff available where we can exert influence. We use your data to arrive at an optimal planning. In this way we work on as much attention as possible for you during your pregnancy and maternity period. Baby announcement cards It is customary for most organizations to hang your child’s birth announcement card in the waiting room. With this they give you the opportunity to show your baby’s card. By sending your card to the organization you give them permission to hang it in the waiting room. You are responsible for the information that is visible to others as a result. Remember to mask or cross out the data that you do not want to be visible to others. If you do not want your ticket to hang in the waiting room, write this explicitly on a note or in a letter. Question or complaint Do you have a question or a complaint? For example, about who we share data with or our handling of your medical data? Then your healthcare provider will be happy to discuss this with you. We also refer you to our complaints procedure in accordance with the Healthcare Quality, Complaints and Disputes Act (Wkkgz), which we comply with.